Last Updated: December 18, 2018 Going paperless in your home or office is now a reality thanks to applications for your Mac that make it possible. We’ve taken a look at the best paperless office software for Mac so you can eliminate paper and go digital for good. It’s almost 40 years since the was first envisioned and yet most of us are still no closer to making it a reality.
Although the technology is there now for society to go paperless, we’re still a long way off a truly digital world. In fact, even in 2018, it’s estimated that the average US office worker still goes through a staggering.
Even clunky old fax machines are still a part of daily office life although nowadays fax applications allow you to too. Here we look at how you can easily go paperless on your Mac with a range of different apps and tools. If you’ve come here looking for an alternative to Mariner Paperless (which isn’t compatible with macOS Mojave) or the now discontinued iDocument for Mac, you’ll definitely find something here to solve your problem. Advantages Of Going Paperless Whether you’re thinking about going paperless in your home office or workplace, there are many compelling reasons to do it sooner rather than later.
Here’s a few of the most common reasons to go paperless. • Reduces printer, office supply and administration costs. • Easier and faster to search and find documents you’re looking for which results in a significant increase in productivity for companies. For instance, if you’re in an office dealing with clients on the phone asking for specific information, you can find it instantly without the need to trawl through filing cabinets or papers and call them back later. • It enables you to scan and then shred confidential documents.
• Less paperwork means less clutter. • It’s arguably more secure to store files in on your hard drive or in the Cloud as you’re less likely to misplace or lose digital documents.
We still however recommend backing them up to one of in case the worst happens. An external storage solution is also useful because the more you digitize your paperwork, the more hard drive space you need. • Less paper use is better for the environment. Document Management Software Tips The best way to go paperless depends on your needs but when it comes to the right tool, here are some useful points to consider. • Does it support Optical Character Recognition (OCR)? This means you can scan images, PDFs and other text and make it searchable by keyword on your Mac.
The more accurate the OCR scanning (apps like ) the more chance you can search documents accurately and the less time you’ll spend having to go through them and change errors manually. Although there’s a close relation between and paperless office tools, there is a difference.
While OCR technology is mainly concerned with converting images or PDFs to text that can be searched or edited, paperless office solutions are more about digitizing documents and organizing them which is what this article focuses on. • Does the software support scanners or?
To digitize all your documents, you’ll need to scan them in first either via a scanner or a multi-use printer with a scanner built-in. This usually requires a compliant machine which most are nowadays.
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