We've had to do this from time to time in the past, and recently we were once again asked to create a set of HTML email templates for MS Outlook. When you look on the internet for the steps involved in creating such a template the majority of resources point at creating signatures or stationery.
In WBS29.13, the Windows version of Webex Productivity Tools regained the ability to have two separate email templates, but The Mac version of Webex Productivity Tools still uses a single email template, so if a host edits older meetings with the Mac version of Productivity Tools that were created from the version WBS29.13 or later Windows.
This isn't what we need, and finding the actual steps are extremely hard to come. We are going to try to rectify that by providing the steps here. Step 1: Creating your HTML template Following the rules set out in the and mentioned in a you should create your HTML email template as you would any normal HTML page. The rules are relatively straight-forward for this. Use tables and nested tables like you would for a 1998 era web-page. No background images, limited CSS.
The cool, fancy stuff you can do with CSS3 is out. Step 2: Getting your template into Outlook Once you've built your email template as an HTML document with all of its images and styles you'll need to open that HTML template in Internet Explorer. Once you have it displaying in IE you'll need to send it to Outlook. You can do this by opening IE's File menu and selecting Send.
Hovering the Send option will give you the option of sending it as an email. Clicking this will open your new template in an Outlook Email window. Step 3: Saving your template This should be relatively straight-forward, however Outlook has an extraordinarily silly quirk when it comes to saving an email as a template. First you must File > Save. Wait, you're not done. Once you've saved the email you can then save the email template. Now you must File > Save As.
Select the save as Outlook Template option in the selection list that appears in the dialogue that opens. You have now saved your template and can now use it. You would think you could skip the first save step, however Outlook has its own way of doing things. You'll just have to live with it. Related Projects and Services •. • • • • Your Name Your Email Your Comments Your Link • Thank you for this write-up Ross! I was wondering why I was unable to send out the template file until I re-read your instructions carefully.
The trick was to hit Save before Save As posted on 17th March 2014 • I'm almost there. Thank you so much for sharing the arcane hoops for getting this done. One step is missing for me.
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Where in Outlook 2010 email do I go to 'use' the template. It only shows me the 'stationery' and although in the Template directory it doesn't show in stationery choices. There is no other way I find to load this template:-( Can you assist? Posted on 6th May 2014 • P.S. You are now a regular in my Feedly:-) posted on 6th May 2014 • Same Q as Alexander above! Extra-ordinarily helpful article, got what I wanted done, but cant find how to open the template in Outlook 2007. Thanks and much appreciate!
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